This policy explains how Kinvr Digital Ltd collects, uses, and protects personal data in connection with our recruitment services and this website. We are committed to handling your data responsibly and in accordance with UK GDPR and the Data Protection Act 2018.
1. Who we are
Kinvr Digital Ltd is a specialist technology and AI recruitment agency. We are registered in England and Wales.
Data Controller: Kinvr Digital Ltd
124–128 City Road, London, England, EC1V 2NX
Email: [email protected]
Website: kinvr.io
2. Data we collect
We may collect the following personal data:
- Contact information — name, email address, phone number, and company name submitted via our website contact form or provided directly to us.
- Professional information — job title, employment history, skills, and LinkedIn profile where relevant to a recruitment engagement.
- Communication data — emails, messages, and notes arising from interactions with us.
- Technical data — IP address, browser type, and basic usage data collected automatically when you visit kinvr.io.
- Email engagement data — whether emails we send you have been opened or links clicked (see Section 6).
3. How we use your data
We use the personal data we collect to:
- Respond to enquiries submitted via our contact form.
- Introduce candidates to relevant job opportunities at client companies.
- Introduce hiring companies to suitable candidates.
- Manage and maintain our recruitment database.
- Send relevant updates about roles, market insights, or our services where you have consented or we have a legitimate interest.
- Improve the performance and content of our website.
- Comply with legal and regulatory obligations.
4. Legal basis for processing
We rely on the following legal bases under UK GDPR:
- Legitimate interests — to operate our recruitment business, including contacting hiring managers and candidates about relevant opportunities.
- Consent — where you have explicitly opted in to receive communications from us.
- Contractual necessity — where processing is required to fulfil a recruitment assignment.
- Legal obligation — where we are required to process data to comply with applicable law.
5. Sharing your data
We do not sell your personal data. We may share it with:
- Client companies — with your knowledge and consent, as part of a recruitment process.
- Service providers — trusted third-party tools we use to operate our business (e.g. CRM, email infrastructure), all of whom are bound by appropriate data processing agreements.
- Legal authorities — where required by law or to protect our legal rights.
All third-party providers are required to keep your data secure and may only process it for the specific purposes we have instructed.
6. Email tracking
Emails we send as part of our outreach may include a small tracking pixel (a 1×1 invisible image) and tracked links. These allow us to see whether an email has been opened and whether any links have been clicked.
This data is used solely to measure the effectiveness of our communications and to understand engagement with relevant opportunities. It is not shared with third parties and is not used for profiling.
If you would prefer not to be tracked, you can disable automatic image loading in your email client, or contact us at [email protected] to opt out.
7. Data retention
We retain personal data for as long as necessary to fulfil the purposes described in this policy, or as required by law. In practice:
- Contact form enquiries are retained for up to 2 years.
- Candidate data is retained for up to 3 years from last contact, unless you ask us to remove it sooner.
- Client contact data is retained for the duration of our business relationship and up to 3 years thereafter.
You can ask us to delete your data at any time (see Section 8).
8. Your rights
Under UK GDPR you have the right to:
- Access — request a copy of the personal data we hold about you.
- Rectification — ask us to correct inaccurate or incomplete data.
- Erasure — ask us to delete your data where there is no compelling reason to continue processing it.
- Restriction — ask us to restrict processing of your data in certain circumstances.
- Portability — receive your data in a structured, machine-readable format.
- Object — object to processing based on legitimate interests, including direct marketing.
- Withdraw consent — where processing is based on consent, withdraw it at any time.
To exercise any of these rights, email us at [email protected]. We will respond within 30 days. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).
9. Cookies
Our website uses only essential cookies required for basic functionality. We do not use advertising or analytics tracking cookies. If this changes, we will update this policy and request your consent accordingly.
If you have any questions about this privacy policy or how we handle your data, please get in touch:
Kinvr Digital Ltd
124–128 City Road, London, EC1V 2NX
[email protected]
kinvr.io
We may update this policy from time to time. The current version will always be available at kinvr.io/privacy.html.